Billing and Receivable Coordinator
4.
0 Farmington, MN Farmington, MN Full-time Full-time Estimated:
$48.
7K - $61.
7K a year Estimated:
$48.
7K - $61.
7K a year 4 days ago 4 days ago 4 days ago Dakota Electric Association is a member-owned, member-focused electric distribution cooperative, striving to exceed our member's energy expectations in a changing world.
We are an equal opportunity employer and we believe that diversity of ideas, perspectives and backgrounds are essential to our business.
As a Dakota Electric employee you would be an essential worker that would have a hand in serving our members.
For additional information about Dakota Electric please visit:
dakotaelectric.
com.
Dakota Electric offers an extensive benefits package:
401(k) and Roth 401(k) with an employer contribution of 6% of an employee's base wage, plus matching contribution up to 4%.
Medical, dental and vision coverage HSA and FSA Employer-paid life insurance and long-term disability Short-term disability and other voluntary benefits Tuition reimbursement Wellness reimbursement Vacation, sick and personal leave GENERAL SUMMARY Coordinate and/or perform all necessary duties to ensure accurate and timely processing in the following areas:
Non-energy billing account receivable, employee accounts receivable and reconciliation, payroll deduction cash disbursements, union payroll review and certain deductions, and accounts payable interfaced from Customer Information System (CIS).
Follow company policy and procedures while providing non-members, members and employees with continuous support.
RESPONSIBILITIES 1.
Comply with established Dakota Electric Association safety and operating rules, policies, procedures, and guidelines.
Be responsible for reporting any un-safe practices and/or hazards to a supervisor, manager, or Vice President.
Be committed to and actively involved in Dakota Electric's safety programs, initiatives, and performance measures.
2.
Preparation of miscellaneous non-energy billings for all non-energy customers and members.
Entry of billing information in CIS includes:
customer data, sales information, cost center, account number and project.
Selecting and printing statements, sending invoices, posting of customer accounts and processing reports to verify information is accurate.
Must be familiar with billing cycles and be able to assist the member with questions regarding both the miscellaneous billing and energy portion of their bill.
Maintaining an accurate filing system for DEA staff to be able to reference energy and non-energy accounts expeditiously.
3.
Maintain spreadsheets based upon information from the Benefits Administrator and bill life insurance to employees who have retired and active employee's medical and life insurance when they are on leave without pay in compliance with Dakota Electric's benefit program.
4.
Responsible for initial non-energy billing collections process through the CIS system for past due accounts.
This includes contacting the DEA employee responsible for the billing or the customer directly 5.
Provide support to DEA employees pertaining to the employee accounts receivable program.
Entering all employee purchases into the Enterprise Resource Planning (ERP) system while ensuring accurate and confidential data.
Employee accounts must be maintained and kept current to support all employee payroll purchase deductions on the ERP system.
.
Responsible for the reconciliation of employee receivable accounts by balancing purchases against the payroll deductions taken while directing payroll personnel on any variances to an employee's receivable account.
6.
Responsible for entering all rebates on member's energy accounts through the CIS system.
Maintain an accurate filing system of rebates for future reference.
7.
Process and interface all credit balance refunds, unclaimed capital credits, and capital credit special retirement disbursements for payment in the ERP system.
8.
Process member sales tax exemption requests on CIS system including calculation of refunds for overpaid taxes according to Minnesota Statute.
9.
Must be knowledgeable and support the guidelines set forth in the Union contract with regards to the employee purchase receivable program and union payroll.
10.
Enter employee purchases into the Enterprise Resource Planning (ERP) system accurately and timely ensuring all deadlines are met.
11.
Prepare and process released invoices by selecting reports to verify which invoices are to be paid.
Run final edit for printing of checks and electronic disbursement.
Review the checks and electronic disbursements for accuracy.
12.
Responsible for reviewing hourly payroll reports and submit any corrections to Payroll Administrator by one week after the date check register is completed.
13.
Prepare and update hourly employee deductions in ERP system with status changes pertaining to union dues and employee accounts receivable deductions, etc.
14.
Prepare and notify Human Resources and Payroll Administrator for salaried employee deductions in ERP system for employee accounts receivable deductions.
15.
Apply unclaimed capital credits to bad-debt accounts.
16.
Apply uncashed general retirement capital credit checks to active member accounts after they have been outstanding approximately 220 days after issuance.
Escheat outstanding checks each September/October from the prior year capital credit general retirement before the current year's retirement is processed.
17.
Maintain an on-going training program for back-up support to the Accounts Payable Coordinator.
18.
Assure all confidential organizational data is protected by established security measures.
Recommend improvements in efficiencies in areas related to the Accounts Receivable position.
19.
Continually be vigilant for any weaknesses in internal control processes including reporting any concerns of fraudulent activity by vendors or employees.
20.
Performs other duties as assigned.
SUPERVISION/DIRECTION OF OTHERS Provide direction and guidance to all DEA employees and/or outside vendors in area of miscellaneous billings pertaining to; energy and non-energy accounts, and employee receivable accounts.
Maintain support to employees and/or vendors in all areas relating to accounts payable.
POSITION SPECIFICATIONS This position requires a two-year degree in accounting.
Courses in grammar and oral communication, telephone etiquette, word processing, spreadsheets, and use of 10-key calculator are desirable.
Strong math and technical skills are required.
Five years of current direct relevant experience in bookkeeping, customer billing, or accounting in the area of accounts receivable is preferred and will be considered in lieu of the degree.
KEY COMPETENCIES Customer Focused - Listens and responds promptly to customer concerns and complaints and follow through to ensure commitments are met in a friendly and helpful manner.
Problem solving - Identifies and resolves problems in a timely manner.
Generates solutions and develops ideas to help promote continuous improvement in problem solving.
Technical Skills - Pursues training and development opportunities to continuously build knowledge and skills and share expertise with others.
Communication Skills - Speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions and participates when needed.
Teamwork - Exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team, and supports everyone's efforts to succeed.
Confidentiality - Maintains confidentiality when helping employees and consumers deal with difficult and sensitive work-related issues.
Ethics - Treats people with respect and accepts responsibility for own actions.
Works with integrity and upholds organizational values.
Organizational Support - Follows policies and procedures, supports company goals and values.
Supports affirmative action, and respects diversity.
WORKING CONDITIONS Normal department office conditions and working hours apply (40 hours/week).
Occasional overtime may be required.
Maintain a good working relationship with co-workers in all departments to successfully implement accounting policies and procedures.
Must be able to cope with stressful situations that interrupt the normal workday schedule.
PHYSICAL DEMANDS The physical demands for this position are identified on the Office/Professional template.
All duties should be considered essential functions per the Americans with Disabilities Act.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Farmington, MN Farmington, MN Full-time Full-time Estimated:
$48.
7K - $61.
7K a year Estimated:
$48.
7K - $61.
7K a year 4 days ago 4 days ago 4 days ago Dakota Electric Association is a member-owned, member-focused electric distribution cooperative, striving to exceed our member's energy expectations in a changing world.
We are an equal opportunity employer and we believe that diversity of ideas, perspectives and backgrounds are essential to our business.
As a Dakota Electric employee you would be an essential worker that would have a hand in serving our members.
For additional information about Dakota Electric please visit:
dakotaelectric.
com.
Dakota Electric offers an extensive benefits package:
401(k) and Roth 401(k) with an employer contribution of 6% of an employee's base wage, plus matching contribution up to 4%.
Medical, dental and vision coverage HSA and FSA Employer-paid life insurance and long-term disability Short-term disability and other voluntary benefits Tuition reimbursement Wellness reimbursement Vacation, sick and personal leave GENERAL SUMMARY Coordinate and/or perform all necessary duties to ensure accurate and timely processing in the following areas:
Non-energy billing account receivable, employee accounts receivable and reconciliation, payroll deduction cash disbursements, union payroll review and certain deductions, and accounts payable interfaced from Customer Information System (CIS).
Follow company policy and procedures while providing non-members, members and employees with continuous support.
RESPONSIBILITIES 1.
Comply with established Dakota Electric Association safety and operating rules, policies, procedures, and guidelines.
Be responsible for reporting any un-safe practices and/or hazards to a supervisor, manager, or Vice President.
Be committed to and actively involved in Dakota Electric's safety programs, initiatives, and performance measures.
2.
Preparation of miscellaneous non-energy billings for all non-energy customers and members.
Entry of billing information in CIS includes:
customer data, sales information, cost center, account number and project.
Selecting and printing statements, sending invoices, posting of customer accounts and processing reports to verify information is accurate.
Must be familiar with billing cycles and be able to assist the member with questions regarding both the miscellaneous billing and energy portion of their bill.
Maintaining an accurate filing system for DEA staff to be able to reference energy and non-energy accounts expeditiously.
3.
Maintain spreadsheets based upon information from the Benefits Administrator and bill life insurance to employees who have retired and active employee's medical and life insurance when they are on leave without pay in compliance with Dakota Electric's benefit program.
4.
Responsible for initial non-energy billing collections process through the CIS system for past due accounts.
This includes contacting the DEA employee responsible for the billing or the customer directly 5.
Provide support to DEA employees pertaining to the employee accounts receivable program.
Entering all employee purchases into the Enterprise Resource Planning (ERP) system while ensuring accurate and confidential data.
Employee accounts must be maintained and kept current to support all employee payroll purchase deductions on the ERP system.
.
Responsible for the reconciliation of employee receivable accounts by balancing purchases against the payroll deductions taken while directing payroll personnel on any variances to an employee's receivable account.
6.
Responsible for entering all rebates on member's energy accounts through the CIS system.
Maintain an accurate filing system of rebates for future reference.
7.
Process and interface all credit balance refunds, unclaimed capital credits, and capital credit special retirement disbursements for payment in the ERP system.
8.
Process member sales tax exemption requests on CIS system including calculation of refunds for overpaid taxes according to Minnesota Statute.
9.
Must be knowledgeable and support the guidelines set forth in the Union contract with regards to the employee purchase receivable program and union payroll.
10.
Enter employee purchases into the Enterprise Resource Planning (ERP) system accurately and timely ensuring all deadlines are met.
11.
Prepare and process released invoices by selecting reports to verify which invoices are to be paid.
Run final edit for printing of checks and electronic disbursement.
Review the checks and electronic disbursements for accuracy.
12.
Responsible for reviewing hourly payroll reports and submit any corrections to Payroll Administrator by one week after the date check register is completed.
13.
Prepare and update hourly employee deductions in ERP system with status changes pertaining to union dues and employee accounts receivable deductions, etc.
14.
Prepare and notify Human Resources and Payroll Administrator for salaried employee deductions in ERP system for employee accounts receivable deductions.
15.
Apply unclaimed capital credits to bad-debt accounts.
16.
Apply uncashed general retirement capital credit checks to active member accounts after they have been outstanding approximately 220 days after issuance.
Escheat outstanding checks each September/October from the prior year capital credit general retirement before the current year's retirement is processed.
17.
Maintain an on-going training program for back-up support to the Accounts Payable Coordinator.
18.
Assure all confidential organizational data is protected by established security measures.
Recommend improvements in efficiencies in areas related to the Accounts Receivable position.
19.
Continually be vigilant for any weaknesses in internal control processes including reporting any concerns of fraudulent activity by vendors or employees.
20.
Performs other duties as assigned.
SUPERVISION/DIRECTION OF OTHERS Provide direction and guidance to all DEA employees and/or outside vendors in area of miscellaneous billings pertaining to; energy and non-energy accounts, and employee receivable accounts.
Maintain support to employees and/or vendors in all areas relating to accounts payable.
POSITION SPECIFICATIONS This position requires a two-year degree in accounting.
Courses in grammar and oral communication, telephone etiquette, word processing, spreadsheets, and use of 10-key calculator are desirable.
Strong math and technical skills are required.
Five years of current direct relevant experience in bookkeeping, customer billing, or accounting in the area of accounts receivable is preferred and will be considered in lieu of the degree.
KEY COMPETENCIES Customer Focused - Listens and responds promptly to customer concerns and complaints and follow through to ensure commitments are met in a friendly and helpful manner.
Problem solving - Identifies and resolves problems in a timely manner.
Generates solutions and develops ideas to help promote continuous improvement in problem solving.
Technical Skills - Pursues training and development opportunities to continuously build knowledge and skills and share expertise with others.
Communication Skills - Speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions and participates when needed.
Teamwork - Exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team, and supports everyone's efforts to succeed.
Confidentiality - Maintains confidentiality when helping employees and consumers deal with difficult and sensitive work-related issues.
Ethics - Treats people with respect and accepts responsibility for own actions.
Works with integrity and upholds organizational values.
Organizational Support - Follows policies and procedures, supports company goals and values.
Supports affirmative action, and respects diversity.
WORKING CONDITIONS Normal department office conditions and working hours apply (40 hours/week).
Occasional overtime may be required.
Maintain a good working relationship with co-workers in all departments to successfully implement accounting policies and procedures.
Must be able to cope with stressful situations that interrupt the normal workday schedule.
PHYSICAL DEMANDS The physical demands for this position are identified on the Office/Professional template.
All duties should be considered essential functions per the Americans with Disabilities Act.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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