Administrative Assistant


  • Communicate daily on contracts, billing information with builders.
  • Responsible for meeting month end billing deadlines
  • Assist with incoming calls and supports receptionist
  • Enter job work orders into Job Core system
  • Input invoices and tracks payments
  • Responsible for data entry of AR and balancing account receivables
  • Type various memos, correspondence, reports and other documents.
  • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail


  • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
  • High School Diploma or GED, required
  • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
  • Excellent verbal and written interpersonal skills
  • Excellent data entry skills
  • Experience with AR, AP, billing and payroll processing experience a plus
  • Must be transparent, reliable and conscientious as well as have a positive attitude
  • Work independently or with others in a dynamic environment
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to work under pressure and prioritized work based on urgency
  • Fluent in Spanish a plus
  • Registered Notary a plus

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift light to moderate weight, as well as sit for extended periods of time.
  • Experience using a computer.

Work Environment

  • Office environment.

EEO Statement

IBP is an equal opportunity employer.

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