[Close] 

Administrative Assistant

Responsibilities:

  • Communicate daily on contracts, billing information with builders.
  • Responsible for meeting month end billing deadlines
  • Assist with incoming calls and supports receptionist
  • Enter job work orders into Job Core system
  • Input invoices and tracks payments
  • Responsible for data entry of AR and balancing account receivables
  • Type various memos, correspondence, reports and other documents.
  • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

Qualifications

  • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
  • High School Diploma or GED, required
  • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
  • Excellent verbal and written interpersonal skills
  • Excellent data entry skills
  • Experience with AR, AP, billing and payroll processing experience a plus
  • Must be transparent, reliable and conscientious as well as have a positive attitude
  • Work independently or with others in a dynamic environment
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to work under pressure and prioritized work based on urgency
  • Fluent in Spanish a plus
  • Registered Notary a plus

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift light to moderate weight, as well as sit for extended periods of time.
  • Experience using a computer.

Work Environment

  • Office environment.

EEO Statement

IBP is an equal opportunity employer.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

More Jobs

Server/Culinary Assistant
Saint Paul, MN Fairview Health Services
Maintenance Assistant - Midtown Exchange (port...
Minneapolis, MN Sherman Associates, Inc.
Assistant Cheerleading Coach
Big Lake, MN Young Champions of America
Direct Care Behavior Specialist - Behavior Mod...
Farmington, MN State of Minnesota
Server/ Culinary Assistant
Saint Paul, MN Fairview Health Services
Assistant Cheerleading Coach
Rochester, MN Young Champions of America